Gilisoft, a leading provider of digital media tools, today announced a significant upgrade to its flagship software, Gilisoft Image Converter, with the launch of the highly anticipated “Convert Camera Image to Scanned Document” feature. This new functionality empowers users to transform casual photos of documents—captured with smartphones, tablets, or digital cameras—into crisp, professional-looking scanned images with just a few clicks, bridging the gap between everyday photography and high-quality document digitization.
From Blurry Photos to Polished Scans: How It Works
Designed to solve the common frustration of uneven, skewed, or poorly lit document photos, the new feature leverages advanced image processing algorithms to replicate the precision of dedicated scanners:
Auto-Edge Detection & Perspective Correction: Automatically identifies document boundaries and corrects skewed angles or perspective distortions, ensuring straight, properly aligned edges—even for photos taken at an angle.
Smart Enhancement: Reduces noise, balances lighting, and enhances contrast to eliminate shadows or glare, resulting in sharp, high-contrast text and graphics that mimic the clarity of scanned documents.
One-Click Conversion: With intuitive controls, users can upload a photo, preview the optimized scan, and export in popular formats (JPG, PNG, PDF) or even create searchable PDFs with integrated OCR (Optical Character Recognition) for editable text.
Seamless Integration with Gilisoft’s Powerful Toolset
The “Camera to Scanned Document” feature integrates seamlessly with Gilisoft Image Converter’s existing suite of tools, allowing users to:
Batch-process multiple photos into scans for efficient handling of multi-page documents.
Combine scanned images into a single PDF file with custom page ordering.
Further refine scans with built-in editing tools (cropping, resizing, watermarking) before sharing or archiving.
Convert scans to over 100+ formats, including TIFF, BMP, and WebP, for flexible use across platforms.
For Professionals, Students, and Everyday Users
Whether digitizing receipts, contracts, lecture notes, or family archives, the new feature caters to a wide range of users:
Professionals: Streamline document workflows by converting on-the-go photos into formal, shareable scans for emails, reports, or cloud storage.
Students: Quickly digitize handwritten notes or textbook pages into clear, organized files for study or collaboration.
Home Users: Preserve physical documents (birth certificates, recipes, old photos) as high-quality digital scans without investing in a dedicated scanner.
Quote from Gilisoft
“We’re thrilled to bring this game-changing feature to Gilisoft Image Converter,” said [Jack], Product Manager at Gilisoft. “In a world where everyone carries a camera in their pocket, we wanted to eliminate the need for expensive scanners. This update turns any smartphone photo into a professional scan, making document digitization accessible, fast, and frustration-free for our users.”
Availability
The upgraded Gilisoft Image Converter with “Convert Camera Image to Scanned Document” is available now on official Gilisoft website: www.gilisoft.com.
About Gilisoft
Gilisoft has been developing user-friendly digital media tools since [2009], focusing on image/video conversion, data recovery, and file management solutions. Committed to innovation and accessibility, Gilisoft’s software empowers both casual users and professionals to simplify complex digital tasks.
In the age of smartphones, capturing a document with a camera is as easy as tapping a screen. Yet, more and more people—and businesses—go the extra step to turn those camera shots into images that mimic scanned documents. It’s not just about “copying a scanner’s look”; it’s about fixing the flaws of camera-captured docs and unlocking practical value that raw photos simply can’t offer. Let’s break down why this conversion matters, beyond just aesthetics.
1. From “Messy Capture” to “Clean Content”: Fixing Camera Image Shortcomings
A camera’s job is to record scenes, not documents. When you snap a photo of a paper contract, ID card, or handwritten note, you’re likely left with avoidable headaches: uneven lighting (a bright window behind the paper turns parts of it gray), cluttered backgrounds (a messy desk, coffee stains, or stray papers peeking into the frame), skewed edges (holding the phone at an angle makes the document look lopsided), and faded text (soft indoor light blurs words into the paper).
A scanned-document effect solves all this in one go. By converting to grayscale or high-contrast black-and-white, it erases color distractions and sharpens text—turning “faint ink” into “crisp black lines” and “patchy gray backgrounds” into “clean white space.” It also trims away irrelevant backgrounds and straightens edges, so the document looks intentional, not accidental. For example, a camera photo of a receipt might have a half-visible soda can in the background; a scanned version cuts out the can and makes the receipt’s date and amount impossible to miss.
2. Lighter Storage, Faster Sharing: Digital Efficiency at Its Best
Camera images—especially high-resolution color ones—are bulky. A single photo of a document can take up 3–5 MB of space; if you’re archiving 100 receipts or 50 pages of notes, that adds up to hundreds of megabytes (or even gigabytes) of storage. Scanned-style images, by contrast, are lean: a black-and-white scanned document typically weighs in at just 50–100 KB—1/50th the size of a raw camera photo.
This small size changes how you use the document. Sharing a scanned doc via email or messaging apps is instant; you won’t wait for a large photo to upload, and the recipient won’t struggle with slow loading (critical if they’re on a spotty network). Storing them is also a breeze: you can save hundreds of scanned docs in the same space as a handful of camera photos, whether on your phone, cloud drive (like Google Drive or Dropbox), or work server. No more deleting old photos to make room for new documents—scanned versions let you keep everything without clogging up storage.
3. Unlock OCR: Turn “Static Images” into “Editable Text”
The biggest advantage of a scanned-document look lies in its compatibility with Optical Character Recognition (OCR)—the technology that turns images of text into text you can edit, copy, or search. Raw camera photos are terrible at OCR: uneven lighting confuses the software, colorful backgrounds throw off text detection, and blurry edges make words unrecognizable. A scanned-style image, though, is OCR’s “ideal input.”
Think about how this changes your workflow. If you take a photo of a meeting note and convert it to a scanned look, OCR can pull out key points (“Deadline: Friday”) and let you paste them into a to-do list or email—no more typing everything by hand. For business users, scanning a contract photo lets you extract clauses, edit terms in Word, or search for specific phrases (“confidentiality agreement”) without scrolling through dozens of photos. Even students benefit: a scanned version of a textbook page lets them copy quotes into essays, instead of retyping paragraphs. In short, OCR turns a “passive image” into an “active, usable document”—and it only works well with a scanned look.
4. Meet “Formal Standards”: Trust and Compliance for Important Tasks
Many institutions—employers, governments, schools, and banks—require “scanned documents” for official processes, not camera photos. Why? Because scanned-style images are seen as more reliable, consistent, and hard to alter than casual photos.
For example:
When applying for a job, recruiters ask for a scanned resume (not a photo of your paper CV) because it’s uniform—no weird angles or lighting that might hide typos, and it fits neatly into their application tracking systems.
When renewing a passport or applying for a visa, governments demand scanned IDs to ensure all details (birthdate, address) are clear and unmodified; a blurry camera photo could lead to delays or rejection.
Schools often require scanned homework submissions to avoid issues like “the photo was too dark to read your math work”—a scanned version guarantees your answers are visible and professional.
In these cases, a camera photo isn’t just “less ideal”—it’s often unacceptable. Converting it to a scanned look turns a “casual capture” into a “formal document” that meets real-world standards.
5. Better Printing (and Beyond): The “Final Use” Advantage
While printing isn’t the only reason to convert, it’s a significant one—and scanned-style images print far better than camera photos. A raw photo printed directly might have faded text, gray backgrounds that soak up ink, or skewed edges that cut off words. A scanned image, though, prints crisply: black text stands out against white paper, no ink is wasted on unnecessary backgrounds, and the document aligns perfectly on the page.
This matters for things like:
Printing a copy of a rental agreement to sign—no more squinting at blurry clauses.
Making handouts from a scanned lecture note photo—students won’t struggle to read your handwriting.
Reproducing old family documents (like a grandparent’s letters) —the scanned print will preserve details that a photo print would lose.
The Bottom Line: It’s About “Making Documents Work”
A camera image of a document is a “snapshot”—it captures what’s there, but not in a way that’s useful for storing, editing, sharing, or official use. Turning it into a scanned document look transforms that snapshot into a “tool”: one that’s clear, compact, editable, and trusted. It’s not about imitating a scanner for fun—it’s about solving the real problems we face when we use our phones to “digitize” paper. In a world where most of our work and life happens digitally, a scanned-style document isn’t a nice-to-have—it’s a must.
When enterprise clients feedback the core pain point of “forms becoming unfillable after encryption,” the PDF protection software industry is facing a long-standing unresolved contradiction: how to achieve high-intensity copy protection while fully retaining the interactive functionality of Fillable PDFs. The latest upgrade of Gilisoft Copy Protection provides the answer — through its original “Dynamic Permission Isolation Technology,” it has for the first time realized a three-in-one solution integrating password protection, validity control, and retained form-filling capabilities, completely breaking the industry dilemma of “security and usability being mutually exclusive.”
Industry Pain Points: Fatal Shortcomings of Traditional Solutions
In enterprise-level PDF protection scenarios, the security requirements for fillable forms are particularly unique. Critical documents such as sales contracts, survey questionnaires, and engineering quotes require strict copy protection to prevent intellectual property leakage, while also ensuring that authorized users can normally fill in data. However, mainstream solutions currently on the market generally suffer from function fragmentation issues:
As an industry-standard tool for PDFs, Adobe Acrobat Pro supports AES-256 encryption and form permission settings, but it has fundamental flaws: its encryption mechanism cannot prevent users from saving copies, and it must rely on third-party DRM tools to implement validity control, leading to lingering leakage risks during form document circulation. More critically, when users attempt to convert encrypted PDFs to the more secure EXE format, Adobe’s encryption system automatically strips away form interactive capabilities — this is exactly the core issue raised in client feedback.
Professional DRM tools like Locklizard Safeguard can achieve copy prevention and digital rights management, but the “container encryption” technology they adopt encapsulates PDFs into proprietary formats, causing cross-platform compatibility issues. Moreover, their complex permission configuration requires professional training to master, significantly increasing the enterprise’s usage costs.
Competitive tools like VeryPDF fall into the trap of “sacrificing usability for security” — to achieve strict copy protection, they often disable all interactive functions including form filling, forcing enterprises to make difficult trade-offs between data security and business efficiency.
The latest upgraded version of Gilisoft Copy Protection has built a technical barrier surpassing competitors through architectural innovation, forming significant advantages in core functional dimensions:
Technical Architecture: Exclusive Advantages of Dynamic Permission Isolation Technology
Gilisoft adopts an original “Dynamic Permission Isolation Engine,” which intelligently identifies the form field structure in PDFs during the encryption process and separates content protection from interactive permissions for processing. This technological breakthrough enables the software to achieve high-intensity AES-256 encryption while accurately retaining the functional integrity of all form elements such as text boxes, drop-down menus, and date pickers. Test data shows that for EXE/GCM format files encrypted and converted by Gilisoft, the form field retention rate reaches 100%, while Adobe Acrobat has a form function loss rate of up to 82% after conversion, and Locklizard requires additional plug-ins to support basic form functions.
Function Integration: One-Stop Solution for Security and Validity Needs
Unlike competitors that require combining multiple tools to achieve complete functionality, Gilisoft provides a true one-stop solution:
Permission Management: Supports dual verification of username/password, enabling precise control over granular permissions such as viewing, filling, and printing.
Validity Control: Built-in 6-month automatic expiration mechanism, supporting automatic reminders 7 days before expiration without relying on external systems.
Leakage Prevention Measures: Integrates multiple protections including dynamic watermarking, device binding, and screen capture blocking.
In contrast, Adobe Acrobat needs to be paired with tools like VeryPDF DRM to implement validity control, increasing annual usage costs by approximately 300%; Locklizard’s device binding function only supports Windows systems, and cannot ensure secure storage of form data during offline use.
Scenario-Specific Solutions: From Technical Advantages to Business Value
The upgraded version of Gilisoft Copy Protection has been deeply optimized for core enterprise business scenarios, and is particularly suitable for the following application scenarios:
In sales team document management scenarios, enterprises can encrypt sensitive documents such as product quotes and contract templates via Gilisoft, setting a 1-month validity period and exclusive watermarks for sales staff. Authorized users can normally fill in customer information and quote data on the computer terminal, while being unable to copy, print, or save the document as another file — effectively preventing the leakage of core quotation strategies to competitors.
In external collaboration scenarios, the software’s “device binding” function ensures that encrypted documents can only be used on authorized devices. Combined with dynamic watermarks displaying the username and access time, it can accurately track the document circulation path. Even in case of accidental leakage, the remote permission revocation function can immediately terminate the document usage rights.
Competitor Selection Decision Guide
When selecting a PDF protection solution, enterprises should establish a scientific evaluation system and avoid falling into the misunderstandings of “security-only” or “price-only” thinking. Quantitative comparison across core dimensions shows that Gilisoft Copy Protection leads comprehensively in key indicators:
Evaluation Dimension
Gilisoft Copy Protection
Adobe Acrobat Pro
Locklizard Safeguard
Form Function Retention Rate
100%
18%
65% (with plug-ins)
Validity Control Capability
Built-in support
Requires third-party tools
Supported but complex configuration
Copy Leakage Prevention
Fully blocked
Cannot block
Supported
Cross-Platform Compatibility
Windows
Good but fragmented functions
Windows
Average Deployment Time
15 minutes
120 minutes
90 minutes
For enterprises that need to balance security protection and business continuity, Gilisoft’s solution demonstrates irreplaceable comprehensive value. It not only solves the “form function loss” problem raised by clients, but also redefines the industry standard for fillable PDF protection through technological innovation — a true security solution should not be an obstacle to business operations, but a catalyst for efficiency improvement.
Currently, Gilisoft offers a 15-day full-featured trial version, including one-on-one deployment guidance from dedicated technical consultants. Enterprises can obtain the test version through official channels to experience firsthand how this groundbreaking solution protects intellectual property while ensuring the smooth operation of business processes. In the digital economy era, choosing the right document security solution means choosing a secure escort for business growth.
In the three-tier account system of Gilisoft Copy Protect – “Admin (Administrator) – Demo (Demonstration) – Client (Customer)” – the Admin Account is the absolute “control core”. It undertakes core operations such as creating encrypted documents, configuring permissions, and binding devices, serving as the “first security gate” to protect file safety. However, this “supreme authority” dictates that it must be strictly restricted to a small number of responsible personnel and must never be assigned to ordinary users. A particularly critical warning: the Admin Account itself is not restricted by “device binding”. If ordinary users obtain this account, the device-locking mechanism for encrypted documents will be completely ineffective.
1. Admin Account: The “Creator and Controller” of Encrypted Documents
The core value of the Admin Account lies in its absolute control over the entire lifecycle of encrypted documents. As the creator or manager of documents, the Admin’s operations directly determine the security level and usage scope of files. Its core capabilities can be summarized in three dimensions:
1.1 “Source Definition Right” for Document Encryption
The Admin is the “creator” of encrypted documents and can embed security rules into files during the creation phase:
Basic Encryption Configuration: Select high-strength encryption algorithms such as AES-256 and generate a unique “Project ID” (the “digital fingerprint” of the document) to ensure the independence of each encrypted file. At the same time, preset basic permissions (e.g., prohibiting copying, screen capture, and printing) or add dynamic watermarks (e.g., “For internal use only; liability for leakage”) to block information leakage channels from the source.
Version and Storage Control: Encrypted documents are saved in formats such as .gcp or .exe, supporting offline storage and version management (e.g., recording modification history via Git). Even if the document is not distributed immediately after creation, the preset security rules remain effective.
1.2 “Initiation and Adjustment Right” for Device Binding
Device binding is a core security feature of Gilisoft Copy Protect, and the Admin is the sole “operator” of this function:
On-Demand Dynamic Binding: At any time after document creation, the Admin can bind the encrypted file to a specific device by entering the target device’s “hardware fingerprint” (e.g., CPU serial number, motherboard UUID). For example, bind design drawings to the supplier’s production computers or course materials to students’ learning tablets, ensuring files are only usable on authorized hardware.
“Bidirectional Nature” of Binding: For ordinary users (Client Accounts), bound files cannot be opened on unauthorized devices. However, this restriction is completely invalid for the Admin themselves – after logging into the Admin Account, the Admin can open encrypted documents they created on any device, without being restricted by previously bound devices.
2. Core Warning: Never Assign the Admin Account to Ordinary Users
The “supreme authority” of the Admin Account means it must be a “sensitive resource” managed by “designated personnel only”. If assigned to ordinary users (e.g., employees, partners, students), it will directly break through Gilisoft Copy Protect’s security barriers. The most fatal risk in this case is the complete failure of the device binding mechanism.
The device binding function of Gilisoft Copy Protect is essentially designed to “restrict the access scope of Client Accounts”, not to constrain the Admin themselves:
When the Admin binds a device to a Client Account, the system associates the “hardware fingerprint” with the Client Account’s permissions, forming a rule that “only authorized hardware can decrypt the file”. However, the decryption logic for the Admin Account is entirely different – it directly links the “Project ID” to the Admin’s account credentials (password, permission key). As long as the correct Admin Account is logged in, the system can skip device binding verification and directly decrypt the document on any device.
For example: The Admin binds encrypted design drawings to a supplier’s computer (via a Client Account), so the supplier cannot open the drawings on other devices. But if the supplier obtains the Admin Account, they only need to log in on their personal computer to easily open, copy, and forward the drawings – rendering the previous device binding completely useless.
3. Proper Usage Rules for the Admin Account: “Designated Personnel, Exclusive Management, Clear Responsibility”
To maximize the security value of Gilisoft Copy Protect, the management of the Admin Account must follow the “principle of least privilege”. The core rules are as follows:
3.1 Account Safekeeping: Restricted to “Core Responsible Personnel” Only
Clarify the user of the Admin Account: It should only be held by the enterprise’s information security manager, project manager, or the document creator themselves. No “shared accounts” are allowed, and access must not be granted to ordinary employees or partners.
Strengthen account password security: Set a high-complexity password (including uppercase/lowercase letters, numbers, and special symbols), change it regularly (e.g., every 3 months), and enable two-factor authentication (if supported by the software) to prevent account theft.
3.2 Permission Assignment: Use Client Accounts to Meet Ordinary Users’ Needs
For users who need to access encrypted documents, always assign Client Accounts and set “minimum permissions” based on actual needs. For example: Assign a Client Account with only “viewing permission” (and restrict the number of views and validity period) to suppliers; for internal employees, assign a Client Account with “printing permission” (if needed) but prohibit forwarding.
Device binding applies only to Client Accounts: Bind each Client Account to the corresponding work device to avoid “one user using multiple devices” and ensure the access scope of encrypted documents is controllable.
4. Conclusion: The Admin Account is a “Security Core”, Not a “Universal Key”
The Admin Account of Gilisoft Copy Protect is like the “security core” of the encryption system – it controls all security rules for documents and serves as the core barrier to protect intellectual property. However, precisely because of its excessive authority, if it is leaked, it will become a “universal key”, rendering security features such as device binding completely ineffective.
For users, the correct approach is: Strictly restrict the Admin Account to “core responsible personnel”, use Client Accounts to meet ordinary users’ needs, and achieve a “balance between security and convenience” through “permission grading”. Only in this way can the encryption value of Gilisoft Copy Protect be truly realized, and the risk of information leakage caused by improper account management be avoided.
September 5, 2025 — Gilisoft, a global leader in digital rights management (DRM) solutions, announced today that its flagship product, PDF DRM Protection, will soon release a major v9.0 update. The core breakthrough of this upgrade lies in achieving seamless compatibility between secure encryption and interactive functionality for DRM Fillable PDFs (DRM-protected fillable PDF forms) for the first time. This completely resolves the long-standing “security-at-the-cost-of-interactivity” pain point for enterprises, providing end-to-end security solutions—from creation to distribution—for industries relying on DRM Fillable PDFs, such as finance, education, and law.
Technological Breakthrough: A “Security-Interactivity Dual Engine” Built Exclusively for DRM Fillable PDFs
Tailored to the unique characteristics of DRM Fillable PDFs, Gilisoft PDF DRM v9.0 has developed an exclusive “Dynamic Permission Separation Engine.” By combining AES-256 military-grade encryption with granular decomposition of form interaction permissions, it enables full operability of fields in DRM Fillable PDFs even in an encrypted state. All three core technologies are optimized for DRM Fillable PDFs:
1. Intelligent Permission Matrix for DRM Fillable PDFs
It allows administrators to configure 12 customized permission combinations for DRM Fillable PDFs, such as “permitting filling of name/phone fields while prohibiting copying of form structure” and “enabling editing of signature fields while locking contract terms.” This preserves the core interactive value of DRM Fillable PDFs while preventing copying or tampering of critical data. The feature directly addresses the flaws of traditional solutions: DRM Fillable PDFs protected by Adobe DRM are easily cracked by tools like Epubor, while ordinary encryption tools simply disable the filling function of DRM Fillable PDFs.
2. Dedicated GEM Player for DRM Fillable PDFs
The upgraded GEM Player optimizes data processing logic specifically for DRM Fillable PDFs: it supports encrypted local storage of form-filled content (preventing offline data leakage) and restricts DRM Fillable PDFs to open only on authorized devices via hardware ID binding. User tests show that the form-filling response time of encrypted DRM Fillable PDFs differs by less than 0.3 seconds from unencrypted files, with no lag.
3. Dynamic Watermark Tracking for DRM Fillable PDFs
It adds “filler identity watermarks” to DRM Fillable PDFs, automatically embedding variable information (e.g., username, device ID, filling time) into the form background. With adjustable transparency (10%-50%), it neither affects the visual experience of filling DRM Fillable PDFs nor enables precise tracing of leak sources from screenshots or photos—effectively deterring malicious leaks of DRM Fillable PDFs.
Scenario Implementation: Industry-Wide Adaptation Solutions for DRM Fillable PDFs
The new version is deeply optimized for DRM Fillable PDF application scenarios in three core industries, enabling “protection with full usability”:
Finance Sector: DRM Fillable PDF Loan Application Forms
Banks can securely distribute loan application forms in DRM Fillable PDF format. When customers fill in sensitive information (e.g., ID numbers, income certificates) online, the system automatically locks the form structure (prohibiting field deletion or term modification) while disabling printing and screenshotting. A pilot bank reported that after adopting this solution, the processing efficiency of DRM Fillable PDFs increased by 40%, data leakage incidents dropped to zero, and full compliance with PCI DSS requirements for sensitive forms was achieved.
Education Sector: DRM Fillable PDF Assignments/Answer Sheets
Educational institutions can issue homework and exam answer sheets in DRM Fillable PDF format. Students complete fill-in-the-blank, multiple-choice, and essay questions in an encrypted environment; the system automatically locks answer areas (preventing pre-tampering), and DRM Fillable PDFs are bound exclusively to students’ devices—eliminating cheating via “form sharing.” This solves the problem of “easy copying/plagiarism of electronic assignments” in remote teaching.
Legal Sector: DRM Fillable PDF Contract Templates
Law firms can encrypt contract templates into DRM Fillable PDFs, enabling editing permissions for “party information fields” and “signature fields” while locking contract terms. Hardware binding ensures DRM Fillable PDFs are signed only on clients’ authorized devices; combined with dynamic watermarks, it enables end-to-end traceability from “signing to archiving,” preventing tampering or forgery of DRM Fillable PDF contracts.
Competitor Comparison: Leading Industry Capabilities in DRM Fillable PDF Protection
In the field of DRM Fillable PDF protection, Gilisoft v9.0 has distinct competitive advantages:
Product
DRM Fillable PDF Support
Security
Interactivity Experience
Gilisoft PDF DRM v9.0
Fully compatible with customized permissions
AES-256 + hardware binding + watermarking
Form-filling response time < 0.3 seconds
Adobe Acrobat
Supported but easily cracked (by tools like Epubor)
Basic encryption, weak anti-cracking
No dedicated player, average experience
Foxit 2025
No dedicated DRM Fillable PDF module, only basic encryption
No hardware binding, limited permissions
Frequent lag during filling
Gilisoft builds a robust security barrier for DRM Fillable PDFs through its “Triple Protection System”:
Encryption Layer: AES-256 algorithm compliant with NSA top-secret standards, optimized for DRM Fillable PDF data blocks;
Behavior Layer: Real-time detection of screenshot/recording of DRM Fillable PDFs, with immediate form locking upon triggering;
Permission Layer: Blockchain-based device authorization, supporting remote revocation of DRM Fillable PDF filling permissions (e.g., disabling forms after client cooperation termination).
Launch Plan: Priority Access to DRM Fillable PDF Features
Gilisoft PDF DRM Protection v9.0 is scheduled for official launch in October 2025. A priority testing channel for DRM Fillable PDF features is now open—enterprise users can apply via the official website (industry scenario description required). The version retains the perpetual license model; existing users upgrading enjoy a 30% discount. Educational institutions and non-profits applying for exclusive DRM Fillable PDF solutions receive additional technical training support.
“Our research shows 83% of enterprises have been forced to abandon the convenience of DRM Fillable PDFs due to security concerns,” emphasized Zhang Ming, Product Director at Gilisoft. “The core of v9.0 is not just a simple upgrade—it redefines the value of DRM Fillable PDFs: enabling enterprises to enjoy the efficiency of electronic forms without bearing data leakage risks.”
About Gilisoft
Founded in 2010, Gilisoft specializes in R&D of digital content protection technologies. Its DRM solutions serve over 5,000 enterprises worldwide, with core products covering DRM Fillable PDFs, DRM videos, and DRM documents. Having protected digital assets worth over $10 billion cumulatively, Gilisoft is the preferred DRM solution provider for the finance and education industries.
Gilisoft Screen Recorder is a professional tool specifically designed for multi-screen recording. Its core advantages lie in simplicity of operation, stable performance, and comprehensive functionality, making it particularly suitable for scenarios requiring cross-screen collaboration. Below is an in-depth analysis of its multi-screen recording capabilities:
I. Core Multi-Screen Recording Features & Advantages
1. Native Support for Multiple Monitors
Multi-source Capture: It supports simultaneous recording of the primary screen, secondary screens, extended displays, or screen-captured content from multiple devices (e.g., smartphone + computer). Before recording, users can enable the extended display mode via system settings; the software will automatically detect all screens and allow independent selection of recording areas.
High DPI Adaptation: Even if different monitors have varying scaling ratios (e.g., a 4K primary screen + a 1080P secondary screen), it can intelligently optimize image clarity to avoid edge blurriness.
2. Flexible Recording Modes
Free Switch Between Area and Full-Screen: You can choose to record a single screen in full-screen mode, or select a cross-screen area by dragging a frame (e.g., operation on the primary screen + code window on the secondary screen). During recording, you can also pause and adjust the position of the recording area.
Mouse Focus Enhancement: It supports magnifying the cursor area (up to 4x zoom), which is ideal for highlighting key points when demonstrating complex operations.
3. Audio-Visual Synchronization & Professional Editing
Multi-Audio Track Management: During recording, it can simultaneously capture system sound, microphone audio, and audio from external devices. In post-production, you can adjust the volume, add background music, or perform noise reduction via the built-in editor.
Real-Time Annotation & Drawing Tools: During recording, you can directly add arrows, text annotations, or use a stylus for input (compatible devices required) — no post-recording editing is needed.
4. Performance & Compatibility
Hardware Acceleration Technology: It adopts H.264/HEVC hardware encoding (supporting NVIDIA NVENC/AMD VCE), maintaining low CPU usage even at 4K resolution. The file size is 20%-30% smaller than that of similar tools.
Cross-Platform Support: Both Windows and macOS versions natively support multi-screen recording, with consistent interface logic, eliminating the learning curve when switching devices.
II. Typical Application Scenarios
1. Multi-Screen Office Presentations
Scenario: Financial analysts need to simultaneously display Excel data, trading platforms, and PPT reports.
Solution: Use Gilisoft to select a cross-screen area, and enable the cursor magnification function during recording to ensure the audience can clearly see data details.
2. Cross-Device Teaching
Scenario: Teachers use the primary screen to play courseware, the secondary screen for stylus annotations, and connect a smartphone camera to record their face.
Solution: Select the “Screen + Camera” dual-source mode, and overlay the face in the corner of the courseware screen using Picture-in-Picture (PiP) layout. Real-time green screen keying is also supported.
3. Technical Support & Remote Collaboration
Scenario: IT engineers need to remotely guide customers in operating multi-screen devices while recording the process of issue reproduction.
Solution: Use tools like Splashtop SOS to remotely control the customer’s screen, and synchronously record both parties’ screens via Gilisoft to generate encrypted video archives with timestamps.
III. Operation Guide & Optimization Tips
1. Preparation for Multi-Screen Setup
System Configuration: Enable the extended display mode in Windows “Display Settings” or macOS “Arrangement” to ensure the software can detect all screens.
Resolution Matching: It is recommended to adjust all monitors to the same scaling ratio (e.g., 100% or 150%) to avoid image stretching during recording.
2. Optimization of Recording Parameters
Encoding Selection:
Daily Use: Choose H.264 encoding for a balance between image quality and file size (recommended resolution: 1080P/60fps).
Professional Needs: Enable HEVC encoding (graphics card support required) to achieve smaller file sizes at 4K resolution.
Audio Debugging: Adjust the volume of system sound and microphone separately via the “Mixer” to avoid background noise interference.
3. Unlocking Advanced Features
Scheduled Recording: Set start/end times to automatically capture long-running tasks (e.g., server monitoring).
Segmented Storage: Automatically split videos by time or file size for easier post-recording editing and management.
Only basic editing; complex operations depend on Camtasia
Cost-Effectiveness
Pro version ($59.95, lifetime license); free version (no watermark)
Free and open-source; lacks technical support
~$39; features match the price
V. Notes & Common Issues
1. Performance Bottlenecks
Multi-screen 4K recording has high graphics card requirements. It is recommended to use NVIDIA RTX 2060/AMD RX 5600 XT or higher models to avoid frame rate fluctuations.
If screen tearing occurs, enable Vertical Sync (V-Sync) in the graphics card driver or activate the “Frame Rate Limit” function in the software.
2. File Management
Recorded files are stored in “My Documents” by default. It is recommended to clean up regularly or customize the storage path to an SSD to improve read/write speed.
It supports export to formats such as MP4, AVI, and WMV. Among these, MP4 has the best compatibility and is suitable for cross-platform sharing.
3. Alternative for Linux Users
To achieve similar functionality on Linux, you can combine SimpleScreenRecorder (for recording) and Kazam 2 (for OCR annotation), but manual configuration of multi-screen sources is required.
VI. User Reviews & Reputation
Enterprise User: “As the training department of a financial company, we use Gilisoft to record multi-screen trading demonstrations. Its cursor magnification and real-time annotation features have greatly improved the clarity of tutorials, and student feedback shows a 30% reduction in questions.”
Content Creator: “I use it to record programming tutorial videos, capturing both the code on the primary screen and the debugging window on the secondary screen. The exported MP4 files are 40% smaller than those from OBS, with no loss in image quality.”
Technical Support Team: “When providing remote assistance, recording customers’ multi-screen operations via encrypted videos helps us quickly identify issues, significantly reducing troubleshooting time.”
Summary
Gilisoft Screen Recorder stands out as an ideal choice for multi-screen recording due to its cost-effectiveness, ease of use, and strong compatibility. Whether for multi-screen office presentations, cross-device teaching, or technical support, it provides a stable and reliable solution. Its free version meets basic needs, while the pro version (with AI noise reduction, advanced editing, etc.) caters to professional users pursuing efficiency. For scenarios requiring simple, efficient, and one-stop multi-screen recording, Gilisoft is a top priority.
Recently, we have received an official feedback from Mr. Edward (Email: edward****@gmail.com). He stated that after purchasing a serial number for Gilisoft File Lock Pro on the third-party platform Kinguin, the two sets of keys he obtained successively (XXXXX-XXXXX-XXXX-XXXX-XXXX-XXXX, XXXX-XXXX-XXXX-XXXX-XXXX-XXXX) both had activation issues. Although the initial registration seemed successful, when he attempted to lock a file, the system immediately prompted “Registration information cannot be found on the server” and automatically reverted to trial mode. He could only use the software temporarily by blocking its internet access via the firewall, thus raising suspicions about the legitimacy of the key source.
Given the typical nature of this case, and Mr. Edward’s clear recognition of genuine software and willingness to use it—yet having suffered rights infringement due to trusting an unauthorized channel—Gilisoft officially issues the following statement to clarify facts and warn of risks, in order to prevent more users from falling victim to similar situations:
I. Kinguin Is Not an Authorized Partner of Gilisoft
Gilisoft has always insisted on cooperating with strictly verified formal channels. All authorized resellers must pass official qualification reviews and sign compliant cooperation agreements (see the “Reseller Cooperation Program” on the official website). As of the date of this statement, Kinguin has never joined Gilisoft’s authorized reseller system, has not obtained any form of authorization to sell Gilisoft software, and is not a legally recognized sales channel by Gilisoft.
II. Gilisoft Serial Numbers Sold on Kinguin Are Suspected of Being Pirated
Targeting the two sets of keys provided by Mr. Edward and the issues he reported, Gilisoft’s technical team has completed a special verification. It is confirmed that the so-called “Gilisoft serial numbers” sold on Kinguin have the following illegal characteristics and fall into the category of pirated products:
The keys are not entered into Gilisoft’s official authorization database and cannot pass real-time server verification, leading to frequent invalidation after activation—this is completely inconsistent with the feature of genuine keys, which are “activated once and valid for a long time”;
Temporary use requires blocking the software’s internet access, which violates the compliance logic of Gilisoft’s genuine software (“internet-based authorization verification + normal function use”) and essentially evades official anti-piracy detection;
There are obvious differences between the key format, encryption algorithm and Gilisoft’s official standards—they are invalid keys generated through illegal copying or forgery.
Using such pirated serial numbers not only prevents you from enjoying the full functions of the software (such as automatic updates, file security protection, etc.) but also may cause security risks such as file loss and malicious programs being implanted into devices, due to the illegal code carried by the keys tampering with the software’s core programs.
III. Risk Warning on Pirated Software
Gilisoft hereby solemnly reminds: “Low-priced Gilisoft software keys” sold through unauthorized channels mostly come from illegal cracking, “black-card keys” purchased with stolen credit cards, or forgery. Such acts have seriously infringed on Gilisoft’s software copyright and are suspected of violating the law. Past cases have shown that such unauthorized keys often have the problem of “mass invalidation”—third-party platforms activate keys through temporary illegal means, which seem usable in the short term. Once identified by the official anti-piracy system, all relevant keys will be immediately blocked, and users will eventually suffer the loss of “paying for invalid keys”.
IV. Official Support and Recommendations
For users who have purchased relevant products on Kinguin (especially consumers who have encountered similar problems to Mr. Edward), Gilisoft provides the following guidelines for safeguarding rights:
Immediately keep purchase certificates (such as order screenshots, receipt PDFs), submit a full refund application to the Kinguin platform. If the platform refuses, you can file a complaint with the local consumer association or market supervision authority;
Send the key information and purchase certificates to Gilisoft’s official customer service (support@gilisoft.com). We will assist in verifying the legitimacy of the keys free of charge and issue an official verification report to provide a basis for rights protection;
If you need to continue using Gilisoft File Lock Pro, you can purchase genuine authorization through the official channel on the official website. For such affected users, we will provide an exclusive discount (proof of failed purchase on Kinguin is required) to ensure you obtain legal authorization and complete services (including lifetime technical support and version updates) at a reasonable price.
Gilisoft has always been committed to providing users with safe and reliable software products and services, and has zero tolerance for piracy. We have launched legal tracing procedures against channels that illegally sell Gilisoft software to firmly maintain the software market order and protect users’ legitimate rights and interests. We would like to thank Mr. Edward and other users for their support and trust in genuine software, and also urge all users to jointly resist piracy, choose official authorized channels, and protect the security of their digital assets.
1.1 Key Differences Between USB Tethering & Mobile Hotspot
1.2 Why Use USB Tethering? 5 Core Advantages
2. How to Set Up USB Tethering (Android & iOS)
2.1 Prerequisites for USB Tethering
2.2 Step-by-Step Guide for Android
2.3 Step-by-Step Guide for iOS
3. Troubleshoot Common USB Tethering Issues
4. What Are the Risks of USB Tethering?
4.1 Enterprise-Specific Risks
4.2 Personal Device Risks
5. How to Disable USB Tethering (GiliSoft USB Lock)
5.1 3-Step Disable Process (One-Click Checkbox)
5.2 Keep Legitimate USB Devices (e.g., Keyboards)
6. USB Tethering FAQ
7. Final Thoughts
1. What Is USB Tethering?
What is USB Tethering? This wired network sharing tool lets you connect your phone to a computer via a USB cable, sharing the phone’s 4G/5G or mobile data with the computer. Unlike Wi-Fi hotspots, it relies on a physical USB connection to create a stable data channel—no wireless signal required.
1.1 Key Differences Between USB Tethering & Mobile Hotspot
Many users mix up USB Tethering with Wi-Fi hotspots, but their use cases and performance vary significantly:
Comparison Dimension
USB Tethering
Mobile Hotspot (Wi-Fi Sharing)
Connection Method
Wired (USB cable)
Wireless (Wi-Fi signal)
Network Stability
Strong (no wireless interference)
Weak (affected by distance/walls)
Phone Battery Impact
Low (charges while sharing)
High (Wi-Fi transmission drains power)
Computer Requirement
Only USB port (no Wi-Fi)
Must have Wi-Fi capability
Best For
Large-file downloads, video calls
Multi-device sharing (phones/tablets)
1.2 Why Use USB Tethering? 5 Core Advantages
USB Tethering stands out for scenarios where reliability and compatibility matter most:
No Wi-Fi needed for old devices: Older desktops or industrial computers without Wi-Fi modules can still access the internet via USB—no extra hardware required.
Battery-friendly for phones: The USB cable charges the phone while sharing data, avoiding the “dead battery” issue common with Wi-Fi hotspots.
Faster & more stable speeds: Wired connections skip wireless interference (e.g., from microwaves or other Wi-Fi networks), delivering 20-30% faster speeds for tasks like 4K video downloads.
Works with hotspot-disabled phones: Some old or custom-system phones lack hotspot features, but USB Tethering works as long as they support data transfer.
Higher security: Unlike Wi-Fi hotspots (which risk hijacking), only the USB-connected computer can access the network—no unauthorized leeching).
2. How to Set Up USB Tethering (Android & iOS)
Setting up USB Tethering takes 5 minutes or less, but you need to prepare the right tools first.
2.1 Prerequisites for USB Tethering
A data-supported USB cable (use the original phone cable—avoid “charging-only” cables, which can’t transfer data).
Phone with active mobile data (4G/5G recommended) and no data caps.
Computer with phone drivers installed (Windows/macOS usually auto-installs them; check Android Official Support if stuck).
2.2 Step-by-Step Guide for Android (Android 14 Example)
Connect your phone to the computer via USB. A pop-up on the phone will ask “Use USB for?”—select “Transfer files” (not “Charging only”).
Open your phone’s Settings → Search for “Portable Hotspot” (or “Mobile Network Sharing” on Huawei/Xiaomi).
Find the USB Tethering toggle (gray if not connected via USB) and switch it to “On.”
Confirm the permission prompt on the phone (“Allow this device to use data?”) → Tap “Allow.”
Check the computer’s network icon (taskbar for Windows, menu bar for macOS)—it will show “Connected via USB Ethernet.”
2.3 Step-by-Step Guide for iOS (iOS 17 Example)
Connect your iPhone to the computer with a Lightning/USB-C cable. On the iPhone, tap “Trust This Computer” when prompted.
On the iPhone, go to Settings → Personal Hotspot.
Toggle on Allow Others to Join → Enable USB Only (under “Allow Access When Locked” to avoid disconnections).
For macOS: Open System Settings → Network—you’ll see “iPhone USB” listed as a connected network.
For Windows: Check the taskbar network icon—“iPhone USB” will appear as an active connection.
3. Troubleshoot Common USB Tethering Issues
Users often search for “USB Tethering not working”—here’s how to fix top problems:
Issue 1: USB Tethering toggle is grayed out Solution: Use a data-capable USB cable (test with another cable if needed); reinstall phone drivers via Apple Support (iOS) or Android Debug Bridge (Android).
Issue 2: Computer doesn’t detect the connection Solution: On Android, enable “Developer Options” (tap “Build Number” 7 times in Settings → About Phone) → Turn on “USB Debugging.” On iOS, restart both the phone and computer.
Issue 3: Slow USB Tethering speed Solution: Switch the phone to 5G (Settings → Mobile Data → 5G On); close background apps (e.g., Netflix, games) that use data.
4. What Are the Risks of USB Tethering?
While convenient, USB Tethering carries hidden risks—especially for businesses or users handling sensitive data.
4.1 Enterprise-Specific Risks
Bypasses network security: Employees using USB Tethering can skip company firewalls and DLP (Data Loss Prevention) tools, sending internal files to personal emails via unmonitored mobile data.
Compliance violations: Industries like healthcare (HIPAA) or finance (PCI DSS) require strict network controls—unauthorized USB Tethering can lead to non-compliance fines.
4.2 Personal Device Risks
Cross-device malware: A virus on your computer can spread to your phone via the USB cable (e.g., ransomware stealing photos/contacts).
Data overage fees: If your phone has a limited data plan, computer tasks like Windows updates or app downloads can quickly exceed your limit.
Hardware damage: Low-quality USB cables may cause short circuits, damaging the phone’s USB port or the computer’s USB slot.
5. How to Disable USB Tethering (GiliSoft USB Lock)
Enterprises, schools, or families needing to block USB Tethering can use GiliSoft USB Lock—it requires no complex setup, just a one-click checkbox.
5.1 3-Step Disable Process (One-Click Checkbox)
Prepare GiliSoft USB Lock: Download the official version from GiliSoft’s website and install it on Windows 10/11. Set an admin password to prevent unauthorized changes.
Access the control panel: Launch the software → Click USB Device Control (left menu; some versions label it “Network Sharing Control”).
Tick to disable: Find the Disable USB Tethering checkbox (usually under “Network Restrictions”) → Click it to turn it “checked.” The setting saves automatically—no “Apply” button needed.
5.2 Keep Legitimate USB Devices (e.g., Keyboards)
GiliSoft USB Lock only blocks USB Tethering—not regular USB peripherals. Your keyboard, mouse, or printer will work normally because the tool targets network sharing functionality specifically. No extra configuration is required.
6. USB Tethering FAQ
Q: Does USB Tethering use more data than Wi-Fi hotspots? A: No—data usage depends on your computer’s activity (e.g., streaming, downloads). USB Tethering may even use data more efficiently, as it avoids Wi-Fi signal loss.
Q: Can I use USB Tethering on macOS Ventura/Sonoma? A: Yes—connect your iPhone/Android via USB, enable Tethering on the device, and macOS will auto-detect the connection (check “System Settings → Network”).
Q: Is USB Tethering safe for work laptops? A: No—IT teams often block it because it bypasses company security. Use it only if your employer explicitly allows it.
Q: Why does my USB Tethering disconnect when the phone locks? A: On iOS, enable “Allow Access When Locked” in Personal Hotspot settings. On Android, disable “Battery Saver” (it may cut USB connections to save power).
7. Final Thoughts
USB Tethering is a reliable tool for users needing stable, wired network sharing—perfect for old computers or areas with weak Wi-Fi. But for enterprises, it’s a security risk that should be blocked with tools like GiliSoft USB Lock.
To get the most out of USB Tethering: Use original USB cables, monitor data usage, and update your phone’s OS regularly. For long-term use, consider an unlimited data plan to avoid overage fees.
If you’re an IT admin, test GiliSoft USB Lock’s one-click disable feature to keep your network compliant. For casual users, bookmark this guide to troubleshoot issues quickly!
USB flash drives are widely used for storing and transferring personal photos, work documents, and even sensitive financial records due to their portability. However, this very feature makes them prone to loss or theft, posing a risk of data leakage. Setting password protection for USB drives through encryption is a core method to ensure data security. This article focuses on the Gilisoft software suite, detailing targeted encryption solutions for four tools (Gilisoft File Lock Pro, Gilisoft USB Encryption, Gilisoft Full Disk Encryption, and Gilisoft Private Disk) to meet USB security needs in different scenarios.
I. Using Gilisoft Software Suite to Password-Protect a USB Flash Drive
The Gilisoft encryption software suite is designed to address different USB security requirements, covering file-level, partition-level, full-disk, and virtual disk encryption. Whether you need to protect only specific files or encrypt the entire drive with high intensity, it provides suitable solutions.
1. Gilisoft File Lock Pro: Precise File-Level Encryption for USB Drives
Use Case: Ideal for encrypting specific files or folders on a USB drive (e.g., “2024 Contract Documents,” “Personal Photo Album”) without encrypting the entire drive. This avoids wasting encryption resources on non-sensitive data and saves operation time and storage space. The tool primarily achieves precise protection through the “Lock File” and “Hide File” functions under the “External Disk” module, with an operation path that fully aligns with the actual software interface design.
Operation Steps:
Preparation: Install and launch Gilisoft File Lock Pro on a Windows computer. Insert the USB drive to be encrypted and wait for system recognition (ensure the USB drive is displayed as a removable disk in “This PC,” such as Drive G or Drive H).
Access the External Disk Module: In the left menu bar of the software, find and click the “External Disk” option (this is the actual functional category of the software, covering encryption management for all removable storage devices like USB drives and external hard drives, not the “USB Disk” option).
Select the Target USB Drive: After entering the “External Disk” page, the software will automatically list all currently connected external storage devices. Identify the target USB drive using its name, capacity, and file system, then click to select it— the drive name will be highlighted to prevent selecting the wrong device.
Choose Encryption Function (Lock/Hide):
For “Lock File” (encrypt and restrict access): Click the “Lock File” tab at the top of the page to enter the USB drive file directory interface. Browse to find the files/folders to be encrypted, hold the Ctrl key to select multiple files in batches, or hold the Shift key to select consecutive files. After selection, click the “OK” button in the lower right corner.
For “Hide File” (encrypt and hide to prevent discovery): Switch to the “Hide File” tab. The operation logic is the same as “Lock File” — check the target files/folders and click “OK.” Once hidden, the files will no longer be displayed in Windows Explorer.
Set Encryption Password: A password setup window will pop up. Enter a strong master password (it is recommended to include uppercase letters, lowercase letters, numbers, and special symbols, with a length of at least 8 characters; avoid using easily crackable information like birthdays or phone numbers). You can optionally check “Password Hint” and enter a hint related to the password without directly revealing it (e.g., “My first computer model”). Re-enter the password for confirmation and click “Next.”
Complete Encryption and Unlocking: After clicking “Apply,” the software will automatically perform encryption/hiding on the selected files. The completion of the progress bar indicates successful setup.
Unlocking “Locked Files”: Re-enter the “External Disk” → “Lock File” tab, select the target from the list of encrypted files, click the “Unlock” button on the right side of the interface, and enter the password to restore normal access and operation permissions.
Showing “Hidden Files”: In the “External Disk” → “Hide File” tab, select the hidden files/folders, click “Unhide” and verify the password. The files will be displayed again in Windows Explorer.
Core Features:
Two-Mode Protection: “Lock” focuses on restricting access (requiring a password to open and modify), while “Hide” focuses on physical invisibility (requiring a password to display). You can flexibly choose based on the sensitivity of the data to meet different protection needs.
Precise Filtering: Supports filtering targets by file type (documents, images, videos, etc.), file size, and modification time, eliminating the need to manually search through massive files and improving operation efficiency.
Cross-Device Compatibility: Encrypted files can be normally unlocked on other Windows computers with Gilisoft File Lock Pro installed, without being bound to a specific device, adapting to multi-device office scenarios.
2. Gilisoft USB Encryption: Dedicated Partition/Full-Disk Encryption for USB Drives
Use Case: Optimized specifically for USB drives, it is suitable for users who need “partition encryption” (storing sensitive data in some areas and ordinary files in others) or “full-disk encryption” (protecting all data on the drive) for USB drives. It is especially ideal for scenarios where USB drives are frequently plugged and unplugged across different computers, as no additional software is required for unlocking.
Operation Steps:
Insert the USB drive to be encrypted. There is no need to install software on the USB drive; directly run Gilisoft USB Encryption on the computer (supports portable version, which can be used after decompression without complex installation procedures).
The software will automatically scan and list all removable disks connected to the current computer. Find the target USB drive in the list (distinguishable by disk capacity and drive letter), click to select it, then click the “Encrypt” button in the center of the interface.
Select Encryption Mode:
Full-Disk Encryption: Encrypts all data on the USB drive. After encryption, the entire USB drive requires a password to unlock and access, suitable for scenarios where all data on the USB drive is sensitive information.
Partition Encryption: Customize the size of the encrypted partition and non-encrypted partition (e.g., in a 16GB USB drive, allocate 10GB to the encrypted partition for storing work files and 6GB to the non-encrypted partition for daily data). Adjust the ratio by dragging the partition slider and click “Next” to confirm.
Select the encryption algorithm (AES-256 encryption is used by default, which complies with international security standards and has the same encryption strength as bank-level security, balancing security and compatibility). Enter and confirm the password (it is recommended to change the password regularly to enhance account security).
Click “Start Encryption.” The software will display an encryption progress bar and remaining time (the encryption time depends on the USB drive capacity and data volume; a 16GB USB drive usually takes 5-10 minutes). Do not plug in or unplug the USB drive during this period to prevent data damage or encryption failure.
After encryption is completed, insert the USB drive into any Windows computer. The system will automatically pop up a password input window. Enter the correct password to access the USB drive data normally — no additional software installation is required on other computers, enabling “plug-and-play + password protection.”
Core Features:
USB Optimization: Optimizes the encryption process based on the read-write speed characteristics of USB drives, reducing encryption waiting time without affecting the normal service life of the USB drive.
Format Compatibility: Supports mainstream USB file systems such as exFAT, FAT32, and NTFS. Direct encryption is possible without formatting the USB drive, avoiding the trouble of data migration.
Abnormal Protection: In case of unexpected power failure, computer crash, or accidental USB drive unplugging during encryption, the encryption progress can be restored after restarting the software, effectively preventing data loss.
3. Gilisoft Full Disk Encryption: High-Intensity Full-Disk Encryption for USB Drives
Use Case: Designed for USB drives storing highly confidential data (such as business secrets, legal documents, and medical records), it provides “military-grade” full-disk encryption. It not only encrypts user-visible data but also covers deep areas such as disk boot sectors and hidden partitions, preventing data access through technical means to bypass encryption.
Operation Steps:
Install Gilisoft Full Disk Encryption on a Windows computer. After installation, launch the software, insert the USB drive to be encrypted, and switch to the “Removable Disk” tab in the software interface.
Find the target USB drive in the “Removable Disk” list (the software will display detailed information such as disk hardware ID, capacity, and used space to avoid confusion with local disks). Click to select it, then click the “Encrypt Disk” button at the top of the interface.
Select Encryption Algorithm: Three internationally recognized high-intensity encryption algorithms are supported: AES-256, Twofish, and Serpent. Among them, AES-256 has the widest compatibility and is suitable for most scenarios; if ultimate security is pursued, the Serpent algorithm can be selected (it has higher encryption intensity but slightly slower encryption speed).
After setting the master password, it is recommended to click the “Generate Recovery Key” option. Save the generated recovery key file to a secure location (such as an encrypted computer hard drive or offline storage device; do not store it with the target USB drive) for restoring USB drive access rights if the password is forgotten.
Before clicking “Confirm Encryption,” special attention is required: this operation will erase all existing data on the USB drive. Be sure to back up important files on the USB drive to another storage device in advance; after confirming the backup is complete, click “Next” to start encryption.
During the encryption process, the software will display the progress bar and remaining time in real time. After encryption is completed, click “Finish” to close the window. When accessing the USB drive later, launch Gilisoft Full Disk Encryption, select the target USB drive in the “Removable Disk” list, enter the password, and click “Mount.” After successful mounting, the USB drive will be displayed as a normal drive letter in “This PC”; click “Unmount” after use to lock the USB drive again.
Core Features:
Deep Encryption: The encryption scope covers disk boot sectors and MBR (Master Boot Record), preventing data access by modifying boot files or using disk tools to bypass the password. Its security is far higher than that of ordinary file encryption.
Hardware Acceleration: Supports CPU hardware encryption acceleration technologies such as Intel AES-NI and AMD-V. For USB drives with a capacity of 128GB or more, the encryption speed can be increased by 30%-50%, reducing waiting time.
Multi-System Compatibility: In addition to Windows systems, it can also be normally unlocked and accessed on Linux systems with the Gilisoft client installed, adapting to cross-system office scenarios and meeting diverse usage needs.
4. Gilisoft Private Disk: Creating an Independent Virtual Encrypted Disk on a USB Drive
Use Case: Suitable for users who want to separate sensitive data from ordinary data on the same USB drive (e.g., storing “work files” and “daily downloads” separately). An independent encrypted area is created by establishing a “virtual encrypted disk,” which exists as a single file and does not affect the original data structure and usage of the USB drive.
Operation Steps:
Run Gilisoft Private Disk, insert the target USB drive into the computer, and click the “Create Private Disk” button on the main interface of the software to enter the virtual disk creation wizard.
In the “Storage Location” option, click “Browse” to find and select the root directory of the USB drive (it is recommended to store the virtual disk in the root directory of the USB drive for easy subsequent searching and mounting), and specify the save path of the virtual disk.
Configure Virtual Disk Parameters:
Capacity Setting: Customize the virtual disk capacity based on the available space of the USB drive (e.g., in an 8GB USB drive, set a 5GB virtual disk capacity for storing sensitive data and reserve 3GB of space for ordinary files). The maximum capacity shall not exceed the remaining available space of the USB drive.
File System: Select FAT32 (compatible with Windows and macOS systems, suitable for cross-system use) or NTFS (supports single files larger than 4GB, suitable for exclusive use in Windows systems).
Encryption Algorithm: AES-128 (fast encryption speed, suitable for general sensitive data) or AES-256 (high encryption intensity, suitable for highly confidential data) can be selected based on data security requirements.
Enter and confirm the access password for the virtual disk, click the “Create” button. The software will generate a virtual disk file with the suffix “.gpd” in the USB drive (e.g., named “WorkData.gpd” for easy identification of its purpose).
Using the Virtual Disk: Click the “Mount” button on the main interface of the software. In the pop-up window, find the “.gpd” virtual disk file in the USB drive, select it, enter the password, and click “OK” to mount it. The virtual disk will be displayed as an independent drive letter (such as Drive F) in Windows Explorer. You can copy, edit, and save files like a normal disk, and all operations will be encrypted in real time without additional steps.
Locking the Virtual Disk: After use, select the mounted virtual disk in the software and click the “Unmount” button. The virtual disk will be locked immediately, and the drive letter will disappear from the explorer; if you need to hide the virtual disk file, you can enable the “Stealth Mode” of the software to hide the “.gpd” file in Windows Explorer, further enhancing security.
Core Features:
Portability: The virtual disk exists as a single file and can be copied and backed up to computer hard drives, other USB drives, and other devices. When restoring, you only need to remount it in Gilisoft Private Disk, enabling flexible and convenient data migration.
Isolation: The virtual disk is completely isolated from other areas of the USB drive. Even if the data in the ordinary area of the USB drive is deleted, formatted, or infected with a virus, the virtual disk file remains unaffected, ensuring the security of sensitive data.
Multi-Account Support: Multiple access passwords can be set for the same virtual disk, and different permissions (such as “Read-Only” and “Full Control”) can be assigned. It is suitable for permission management when USB drives are shared in teams, preventing data from being modified or deleted by mistake.
II. Conclusion
When choosing a password protection solution for a USB drive, the core is to match your data sensitivity level and usage scenario:
If you only need to protect specific files (such as personal photos and scattered documents) and want to flexibly choose between “encrypt to restrict access” or “hide to prevent discovery,” the “External Disk” module of Gilisoft File Lock Pro best meets your needs, with precise operations and simple steps.
If you frequently use USB drives across different computers and pursue “plug-and-play” without additional software installation, the partition/full-disk encryption of Gilisoft USB Encryption is the optimal solution, balancing convenience and security.
If you store highly confidential data such as business documents and legal files and need to resist technical cracking, the deep full-disk encryption of Gilisoft Full Disk Encryption can provide the highest security level.
If you need to separate sensitive data from ordinary data on the same USB drive to achieve “one drive for two purposes,” the virtual disk function of Gilisoft Private Disk can meet your needs, balancing data isolation and usage convenience.
Regardless of which tool you choose, you must note: set a strong password of 12 characters or more (avoid weak passwords such as “123456” and “password”), regularly back up the recovery key or password hint, and do not store the key with the USB drive. Through “tool adaptation to scenarios + good usage habits,” you can maximize the security of USB drive data. Even if the USB drive is lost or stolen, you don’t have to worry about data leakage.
GiliSoft File Lock Pro simplifies the process of hiding sensitive folders and files on Windows systems (compatible with Windows 11, 10, 8, 7), ensuring they remain invisible to unauthorized users—even in regular File Explorer or search tools. Whether you need to conceal personal photos, confidential work documents, or private data, this software provides intuitive methods to keep your files completely out of sight. Below is a detailed step-by-step guide to hiding folders and files, along with tips for managing hidden items.
Step 1: Launch GiliSoft File Lock Pro and Verify the Master Password
Before hiding any items, ensure you can access the software using your Master Password (the core password set during initial software setup, which controls all protection settings):
Open GiliSoft File Lock Pro from your desktop shortcut, Windows Start menu, or by searching for the program.
When prompted, enter your Master Password and click OK to log into the main dashboard.
Note: If you forget the Master Password, you may lose access to hidden items. Store it securely in advance (e.g., in a password manager).
Step 2: Hide Folders and Files via the Main Dashboard (2 Methods)
GiliSoft File Lock Pro offers two primary ways to hide folders and files: using the “Hide” wizard (for guided operation) or manual selection (for quick use). Both methods ensure hidden items are invisible in Windows File Explorer and third-party file managers.
Method 1: Use the “Hide” Wizard (Guided Operation)
This method is ideal for first-time users, as it walks you through selecting items and confirming visibility settings step by step:
On the main dashboard, locate and click the Hide Files/Folders button (usually marked with a folder/file icon paired with a “hide” symbol, such as a faded or crossed-out icon).
A wizard window titled “Hide Files and Folders” will pop up. Click Next to proceed to the item selection step.
In the file browser window:
Navigate to the folder or file you want to hide (e.g., C:\Users\YourUsername\Documents\PrivateNotes or D:\Photos\FamilyVacation).
Select single or multiple items: Hold the Ctrl key to pick multiple files/folders, or the Shift key to select a range of consecutive items.
Click Add to move the selected items to the “Items to Hide” list.
After adding all the items you want to hide, click Next. The wizard will prompt you to confirm visibility settings:
Ensure the “Completely hide selected items (invisible in File Explorer)” option is checked (this is the default setting).
Avoid selecting “Partial Hide” (if available)—this option only restricts access rights and does not hide items.
Click Finish to apply the hide settings. The software will process the items immediately, and they will no longer appear in Windows File Explorer afterward.
Method 2: Hide via Right-Click Menu in File Explorer (Quick Hide)
If you need a more convenient way to hide files/folders without opening the software’s main dashboard, you can use the right-click menu directly in Windows File Explorer (the software automatically adds this shortcut option after installation):
Open Windows File Explorer (press the Win + E shortcut key) and navigate to the location of the folder or file you want to hide. For example:
A desktop folder, a file in D:\WorkDocuments, or an item on an external USB drive.
Locate the target folder/file, then right-click it. In the pop-up right-click menu, find and select “Hide with GiliSoft” (or simply labeled “Hide”—the exact name may vary slightly by software version, but it usually includes the GiliSoft logo or identifier).
A GiliSoft verification window will pop up (to ensure authorized operation). Enter your Master Password and click OK.
Instant Result: After verification, the selected folder/file will disappear from File Explorer immediately. To confirm, refresh the current directory or reopen File Explorer—the item will be completely invisible.
Step 3: Hide Items on External Drives (USB/Portable Hard Drives)
GiliSoft File Lock Pro also supports hiding folders and files on external storage devices (e.g., USB drives, portable hard drives), ensuring your data remains hidden even when the drive is connected to another computer:
Connect the external drive to your computer (ensure it is detected by Windows, e.g., labeled “Removable Disk (F:)”).
Open Windows File Explorer, find the external drive, double-click to access it, and locate the folder or file you want to hide.
Follow Method 2 (Right-Click Menu in File Explorer) above: Right-click the target item, select “Hide with GiliSoft,” and enter your Master Password for verification to complete the hiding process.
Key Advantage: Hidden items on external drives remain invisible even when the drive is plugged into another Windows PC—only someone with GiliSoft File Lock Pro and your Master Password can unhide them.
Step 4: Verify That Hidden Items Are Truly Invisible
After hiding folders/files, confirm they cannot be accessed through regular methods:
Open Windows File Explorer (press Win + E).
Navigate to the original location of the hidden item (e.g., check your desktop if you hid a desktop folder, or open Drive D: if you hid an item there).
The hidden item should not appear in the file list—even if you enable “Show hidden files, folders, and drives” in the “View” tab of File Explorer (GiliSoft bypasses this Windows setting to ensure items stay truly hidden).
Try searching for the hidden item using Windows Search (press Win + S) or a third-party search tool (e.g., Everything). The item will not appear in the search results.
When you need to access hidden folders/files or adjust their visibility, use the following management tools:
Unhide Specific Items
To make a hidden folder/file visible again, you must use the software’s main dashboard:
Open GiliSoft File Lock Pro and log into the main dashboard with your Master Password.
Go to the Hidden Items tab (a dedicated section listing all currently hidden files/folders, showing each item’s name, original path, and hiding time).
Locate the item you want to unhide: Use the search bar (if available) to quickly find it by name or path.
Right-click the item and select Unhide Selected Item (or “Set Visibility > Visible”).
Click Yes in the confirmation window. The item will immediately reappear in its original location in Windows File Explorer.
Pause/Resume Hiding for All Items
If you need to access multiple hidden items at once (e.g., during a work session), you can temporarily pause hiding for all items—no need to unhide them one by one:
On the main dashboard, click the Pause Hiding button (usually located at the top of the window, marked with a “pause” icon and the word “Visibility”).
A prompt window will appear. Enter your Master Password (to confirm authorization) and click OK.
All hidden items will temporarily become visible, allowing you to access, edit, or move them normally.
When you finish working, click the Resume Hiding button on the dashboard. The software will rehide all items, restoring their invisible status.
(Optional) Set a Shortcut Key for Quick Pause/Resume Hiding
For even faster access to pause/resume hiding, configure a custom shortcut key:
In GiliSoft File Lock Pro, go to Settings (located in the top menu bar, marked with a gear icon).
Select the Hotkeys tab and find the “Pause/Resume Hiding” option.
Click the “Set Hotkey” input box, then press your desired key combination (e.g., Ctrl + Alt + H). Ensure the combination does not conflict with other Windows shortcut keys.
Click Save to apply the shortcut key setting. From now on, you can press your custom key combination at any time to toggle hiding on or off (you will still need to enter your Master Password for security).
Important Notes About Hidden Items
Do Not Hide System Files: Never hide system folders/files (e.g., C:\Windows, C:\Program Files). Hiding these can cause Windows to crash, prevent programs from running, or disrupt system updates.
Safe Operation Before Uninstallation: If you decide to uninstall GiliSoft File Lock Pro, first unhide all items (via the “Hidden Items” tab). If you uninstall the software without unhiding items, they may remain invisible permanently—you will need to reinstall the software and use your Master Password to restore their visibility.
Free Trial Functionality: The free trial version of GiliSoft File Lock Pro includes full hiding features. It is recommended to test with non-essential files first to familiarize yourself with the process before hiding sensitive data.
With GiliSoft File Lock Pro, hiding folders and files is simple, secure, and reversible. By following the steps above, you can ensure sensitive data remains hidden from others while maintaining easy access to it when you need it.
