In the three-tier account system of Gilisoft Copy Protect – “Admin (Administrator) – Demo (Demonstration) – Client (Customer)” – the Admin Account is the absolute “control core”. It undertakes core operations such as creating encrypted documents, configuring permissions, and binding devices, serving as the “first security gate” to protect file safety. However, this “supreme authority” dictates that it must be strictly restricted to a small number of responsible personnel and must never be assigned to ordinary users. A particularly critical warning: the Admin Account itself is not restricted by “device binding”. If ordinary users obtain this account, the device-locking mechanism for encrypted documents will be completely ineffective.​

1. Admin Account: The “Creator and Controller” of Encrypted Documents​

The core value of the Admin Account lies in its absolute control over the entire lifecycle of encrypted documents. As the creator or manager of documents, the Admin’s operations directly determine the security level and usage scope of files. Its core capabilities can be summarized in three dimensions:​

1.1 “Source Definition Right” for Document Encryption​

The Admin is the “creator” of encrypted documents and can embed security rules into files during the creation phase:​

• Basic Encryption Configuration: Select high-strength encryption algorithms such as AES-256 and generate a unique “Project ID” (the “digital fingerprint” of the document) to ensure the independence of each encrypted file. At the same time, preset basic permissions (e.g., prohibiting copying, screen capture, and printing) or add dynamic watermarks (e.g., “For internal use only; liability for leakage”) to block information leakage channels from the source.​

• Version and Storage Control: Encrypted documents are saved in formats such as .gcp or .exe, supporting offline storage and version management (e.g., recording modification history via Git). Even if the document is not distributed immediately after creation, the preset security rules remain effective.​

1.2 “Initiation and Adjustment Right” for Device Binding​

Device binding is a core security feature of Gilisoft Copy Protect, and the Admin is the sole “operator” of this function:​

• On-Demand Dynamic Binding: At any time after document creation, the Admin can bind the encrypted file to a specific device by entering the target device’s “hardware fingerprint” (e.g., CPU serial number, motherboard UUID). For example, bind design drawings to the supplier’s production computers or course materials to students’ learning tablets, ensuring files are only usable on authorized hardware.​

• “Bidirectional Nature” of Binding: For ordinary users (Client Accounts), bound files cannot be opened on unauthorized devices. However, this restriction is completely invalid for the Admin themselves – after logging into the Admin Account, the Admin can open encrypted documents they created on any device, without being restricted by previously bound devices.​

2. Core Warning: Never Assign the Admin Account to Ordinary Users​

The “supreme authority” of the Admin Account means it must be a “sensitive resource” managed by “designated personnel only”. If assigned to ordinary users (e.g., employees, partners, students), it will directly break through Gilisoft Copy Protect’s security barriers. The most fatal risk in this case is the complete failure of the device binding mechanism.​

The device binding function of Gilisoft Copy Protect is essentially designed to “restrict the access scope of Client Accounts”, not to constrain the Admin themselves:​

• When the Admin binds a device to a Client Account, the system associates the “hardware fingerprint” with the Client Account’s permissions, forming a rule that “only authorized hardware can decrypt the file”. However, the decryption logic for the Admin Account is entirely different – it directly links the “Project ID” to the Admin’s account credentials (password, permission key). As long as the correct Admin Account is logged in, the system can skip device binding verification and directly decrypt the document on any device.​

• For example: The Admin binds encrypted design drawings to a supplier’s computer (via a Client Account), so the supplier cannot open the drawings on other devices. But if the supplier obtains the Admin Account, they only need to log in on their personal computer to easily open, copy, and forward the drawings – rendering the previous device binding completely useless.​

3. Proper Usage Rules for the Admin Account: “Designated Personnel, Exclusive Management, Clear Responsibility”​

To maximize the security value of Gilisoft Copy Protect, the management of the Admin Account must follow the “principle of least privilege”. The core rules are as follows:​

3.1 Account Safekeeping: Restricted to “Core Responsible Personnel” Only​

• Clarify the user of the Admin Account: It should only be held by the enterprise’s information security manager, project manager, or the document creator themselves. No “shared accounts” are allowed, and access must not be granted to ordinary employees or partners.​

• Strengthen account password security: Set a high-complexity password (including uppercase/lowercase letters, numbers, and special symbols), change it regularly (e.g., every 3 months), and enable two-factor authentication (if supported by the software) to prevent account theft.​

3.2 Permission Assignment: Use Client Accounts to Meet Ordinary Users’ Needs​

• For users who need to access encrypted documents, always assign Client Accounts and set “minimum permissions” based on actual needs. For example: Assign a Client Account with only “viewing permission” (and restrict the number of views and validity period) to suppliers; for internal employees, assign a Client Account with “printing permission” (if needed) but prohibit forwarding.​

• Device binding applies only to Client Accounts: Bind each Client Account to the corresponding work device to avoid “one user using multiple devices” and ensure the access scope of encrypted documents is controllable.​

4. Conclusion: The Admin Account is a “Security Core”, Not a “Universal Key”​

The Admin Account of Gilisoft Copy Protect is like the “security core” of the encryption system – it controls all security rules for documents and serves as the core barrier to protect intellectual property. However, precisely because of its excessive authority, if it is leaked, it will become a “universal key”, rendering security features such as device binding completely ineffective.​

For users, the correct approach is: Strictly restrict the Admin Account to “core responsible personnel”, use Client Accounts to meet ordinary users’ needs, and achieve a “balance between security and convenience” through “permission grading”. Only in this way can the encryption value of Gilisoft Copy Protect be truly realized, and the risk of information leakage caused by improper account management be avoided.